A huge part of time management is knowing what to work on and when. Your productivity can be seriously hampered if you do not properly organise your time. When you are going to work on what task. Having a clearer picture of this is key whether it is to maximise your hobby potential, or to ensure you meet that crucial deadline at work. Think about the issues you might face at work or when otherwise trying to organise your time. What challenges do you face? I can tell you that there is a period of the day when you will get your best work done and that is the Einstein Window.
The Einstein Window is the time each and every day when you have a mental peak. Work might feel almost fun as you manage to complete tasks with each and push onwards to the next one. It is the time of day you feel capable and productive as your power through your work and those problems you face seem more like fun puzzles waiting for you to solve them.
If you are not sure of what I am talking about, try to think back to your last day at work. Think about how productive you were throughout the day. You are not at the same level for the whole day. Consider when you were the most productive and how that felt.
The mental peak of the Einstein Window normally lasts two to four hours. It can happen at widely different times for different people and can vary based on your lifestyle and diet too. Luckily, where we spend so much time at work it is likely to fall whilst we are there, enabling us to capitalise on its positive effects.
For me, it starts around the middle of the morning. I feel incredibly motivated and I can get through tasks with ease. I think for most people it would probably be during the first few hours of your work when you are better rested and not worn down by any monotonous tasks. Take a few minutes to identify when your Einstein Window is.
Once you know when your Einstein Window happens, you need to learn to protect it. This is the period of the day you have the capacity to get the most done and you do not want it to be hijacked by outside forces. You want to be able to effectively use your entire window.
The process of protecting your Einstein Window begins with occasionally saying no. You need to prevent interruptions from happening to your work by anyone at any time during your window. I’m sure you can probably think of a few times someone has asked you to do something whilst you have been deep into other work. Moving on to help that person with their problem makes you lose focus and time for your own tasks. Some of you might even be able to think of an occasion when you have had person after person requesting your help, eating up all of the time you had to work on a particular task yourself.
When you agree to help your colleague, that is when the interruption happens. If you can, I would recommend politely telling your colleague that you are unable to help at the moment but will come back to them later. Make a note to go back to them at a more convenient time for yourself, and then continue with the task at hand.
It is important not to come across as unhelpful. That is not the vibe you are going for! So be sure to follow up with your colleague when you can and not to forget about them. They will appreciate you taking time out of your busy schedule to assist them, as long as you do!
If you work in an office you will not be surprised when I tell you that they seem to be designed to maximise interruptions! Working in clusters seems to promote talking over computers and desks at each other. This can make it difficult to get your work done and make the most of your Einstein Window. You need to be able to focus without getting distracted by colleagues, and the best way to do this is to leave the office. Or, at least, your normal office space.
Maybe there is a breakout room, or unused meeting room, that you can make use of. Maybe you have the option to work at home. If you have a particularly important task to get down during your window, I would recommend trying to remove yourself from any situations that might distract you too much.
Collaboration and creativity are valuable to teams and businesses, which is why offices exist in the way they do. It is important to know when to make use of those resources and when to back away to get important work done. This is especially true during your Einstein Window.
Take a moment to think about all of the distractions that you might create yourself. Primarily, I am talking about your mobile phone. Here we have a device which is constantly connected and going off all of the time.
I am sure that some of us are very good with our phones and do not keep them on our immediate person whilst at work. In some cases, however, you might need to keep it on you so you can be reached on it. This is particularly true for the self-employed and freelancers, who rely on their phone to generate work!
Even if you do need to have your phone on your person and not silenced, it is worth thinking about what distractions you are willing to allow during your Einstein Window. I would certainly recommend either removing or temporarily blocking access to social media apps, and other apps you might waste your time on. Not only will this significantly cut down on the number of notifications you receive, but you also will not be able to waste any time scrolling through your feeds. Most modern phones have a function built in that you can use to restrict access. I promise you the world will not end if you switch off from your phone for a couple of hours.
Mobile phones are not the only distraction that we make for ourselves though. Self-sabotage might also come in other ways, such as booking meetings too close together. You need to allow yourself either a decent amount of time between meetings to effectively complete tasks, or book them almost back-to-back as not to waste time between them.
Whatever you do, try your best to remove any distractions during your Einstein Window to reap the best results.
Now you have identified your Einstein Window, it is time to go out there and make use of it. Try organising yourself so you have tasks to do during your next window and see how you do. I’m confident you will be very pleased with the results, particularly if you are normally prone to distractions or moving from task to task without resolving them.
Have you heard about the Einstein Window before, or does it sound familiar? What time do you have your window and what do you do to make the most of it? Let me know in the comments below!